Production Assistant

Pompano Beach, FL

Production Administrative Assistant WANTED ASAP!

*THIS IS NOT A REMOTE POSITION.

Support Our Roofing Production Team & Keep Projects Running Smoothly!

Distinctive Roofing, a leader in the roofing industry for over 25 years, is seeking a highly organized, proactive, and detail-oriented Production Administrative Assistant to join our team in Pompano Beach, FL. This full-time, on-site role is essential in supporting our project production team, ensuring seamless operations, and keeping projects on track. If you thrive in a fast-paced environment, excel at problem-solving, and have strong administrative skills, we want to hear from you!

What We Offer:

  • $16-$22 / Hour (Pay based on experience
  • Full-Time (40+ hrs/week, Mon-Fri)
  • In-Person Role @ Pompano Beach, FL
  • 401(k) + Matching
  • Health, Dental & Vision Insurance
  • Paid Time Off (PTO)
  • Weekly Pay
  • Uniforms
  • Start Date: ASAP!

What You’ll Do:

Client Onboarding & Communication

  • Assist with client onboarding, ensuring all necessary documents, contracts, and approvals are completed.
  • Communicate with clients via email and phone, providing updates and answering inquiries.
  • Ensure a smooth transition from sales to production, keeping all stakeholders informed.

Project & Production Support

  • Assist the Production Team – Provide administrative support to the Project Manager and Assistant Project Manager, ensuring projects stay on schedule and within scope.
  • Support Project Planning & Execution – Help coordinate activities for construction managers and subcontractors, ensuring objectives and deadlines are met.
  • Draft Orders – Prepare and process orders for labor and materials, ensuring timely and accurate procurement.
  • Maintain Schedules – Assist in scheduling job timelines, inspections, and subcontractor work to optimize workflow.
  • Participate in Meetings – Attend team meetings and assist with agenda preparation, meeting notes, and action items.
  • Generate Reports – Create regular progress reports and KPIs for the team and management.
  • Assist in Reaching KPIs – Support the team in achieving their KPIs by ensuring all administrative tasks are completed accurately and on time.

Documentation & Organization

  • File & Manage Documents – Maintain accurate and organized records of project files, contracts, permits, and material orders.
  • Manage Photos & Reports – Organize project progress photos and documentation to ensure records are up to date.
  • Maintain Project Logs – Ensure all project documentation is regularly updated, organized, and accessible to the team.
  • Other Admin Tasks – Perform any other administrative work necessary to support the team and the business.

* This job description is not intended to be all-inclusive. Employee may perform other related duties as negotiated to meet the ongoing needs of the organization.

Who We’re Looking For:

  • Highly Proactive – Takes initiative, anticipates needs, and acts without constant direction.
  • Strong Critical Thinker – Quickly understands company needs and problem-solves effectively.
  • Works Well Independently & with a Team – Self-motivated yet collaborates effectively with the team.
  • Excellent Communicator – Strong and clear verbal and written communication skills.
  • Extremely Organized – Keeps documents, schedules, and communications structured and efficient.
  • Detail-Oriented – Ensures accuracy in all aspects of the role.
  • Tech-Savvy – Comfortable with Microsoft Office (Word, Excel, Outlook) and project management software.
  • Problem-Solver – Proactive in addressing issues and finding solutions.

Qualifications:

  • Experience: 2 years in administrative/project support, preferably in construction, roofing, or a related field.
  • Education: High school diploma or equivalent (preferred).
  • Language: English required; Spanish is a plus.
  • Age: 18 years or older.

Be a key part of our team and contribute to the success of Distinctive Roofing! APPLY TODAY!